16. Coordinate Early

Coordinate early and well to succeed Heading

Coordination Activities Map

How do you create this?

ND036 C3 L1 17 Coordinate Early And Well To Succeed

Coordination Activities Map Key Points

When creating a coordination activities map, the first step to defining the coordination activities is to determine the responsibilities of those who you would be working with. The goal of defining the responsibilities is to minimize the confusion and promote transparency in order to drive decisions.

  • Driver
    • Limited to one person
    • Moves the project forward
    • Usually the Product Manager
    • Additional Responsibilities
    • Schedule and run meetings
    • Gather feedback
    • Negotiate with decision-makers
    • Make trade-off decisions
    • Followup with stakeholders
  • Approver
    • Try to limit to a small group
    • Has final say on a specific aspect of the project
    • The person in this role varies
    • Not all items need to be approved
    • Having one person as the approver expedites the process
  • Contributor
    • Give opinions or expertise
    • Do not make decisions
    • Can be assigned to many different roles in an organization
  • Informed
    • Are updated on the progress as it impacts their work
    • Do not make decisions
    • Could be anyone who's work is impacted

DACI Responsibility Matrix

DACI Responsibility Matrix

ND036 C3 L1 17.01 Coordinate Early And Well To Succeed

Coordination Activities Map Cont…

Stages Activities PM Role Role(s) of other group
Evangelize- Become a storyteller Peers feedback- Share product vision, plan to achieve it, way to receive feedback. Driver Contributor
Identify impacted product managers allowing them to provide feedback on use cases. Driver Contributor/Approver
Review with the development team to share the vision of the product, its impact on the product strategy, showcase solution and receive the team’s feedback. Driver Contributor
Legal/Compliance Input and Review Review the solution you are planning to achieve. Product Manager- Driver, Others- Contributor

ND036 C3 L1 17.02 Coordinate Early And Well To Succeed

Stages Activities PM Role Role(s) of other group
Evangelize- Become a storyteller Peers feedback- Share product vision, plan to achieve it, way to receive feedback. Driver Contributor
Identify impacted product managers allowing them to provide feedback on use cases. Driver Contributor/Approver
Review with the development team to share the vision of the product, its impact on the product strategy, showcase solution and receive the team’s feedback. Driver Contributor
Legal/Compliance Input and Review Review the solution you are planning to achieve. Product Manager- Driver, Others- Contributor
Develop - Integrate - Test/ Feedback Loop Update solution and feasibility, meaning go back and update the solution with the groups that came before. Driver Contributor

ND036 C3 L1 17.03 Coordinate Early And Well To Succeed

Stages Activities PM Role Role(s) of other group
Evangelize- Become a storyteller Peers feedback- Share product vision, plan to achieve it, way to receive feedback. Driver Contributor
Identify impacted product managers allowing them to provide feedback on use cases. Driver Contributor/Approver
Review with the development team to share the vision of the product, its impact on the product strategy, showcase solution and receive the team’s feedback. Driver Contributor
Legal/Compliance Input and Review Review the solution you are planning to achieve. Product Manager- Driver, Others- Contributor
Develop - Integrate - Test/ Feedback Loop Update solution and feasibility, meaning go back and update the solution with the groups that came before. Driver Contributor
Product launch Conduct feature demo and testing with peers and impacted Product Managers to receive sign-off Driver/Contributor Driver/Contributor

Coordination Activities Map

Coordination Activities Map

ND036 C3 L1 17.1 Coordinate Early And Well To Succeed - Story 3

Coordinate early and well to succeed Recap

As a PM, you set everyone in the organization for success by involving them early and keeping them engaged to ensure each involved stakeholder can plan and manage their work efficiently. This involves

  • Identify the role and responsibility of involved team members
  • Start coordinating early
  • Maintain a feedback loop to keep involved team members engaged

Coordinate early and well to succeed Quiz

QUIZ QUESTION::

Match the role to the expected responsibilities

ANSWER CHOICES:



Responsibility

Role

Has the final say and hence this role is limited to fewer people

Stays updated on the progress since it impacts their work

Their feedback and expertise helps with project decisions

Responsibilities include managing meetings, gather feedback and follow-up with stakeholders
SOLUTION:

Responsibility

Role

Has the final say and hence this role is limited to fewer people

Stays updated on the progress since it impacts their work

Responsibilities include managing meetings, gather feedback and follow-up with stakeholders

Their feedback and expertise helps with project decisions

Coordinate early and well to succeed Recap Quiz

Your project is close to completion and one of your engineers is out for the next 3 weeks due to a personal emergency. Your Head of Engineering informed that additional team members cannot be allocated to your project without delaying another Product Manager’s project due to overall resource constraints. You discussed with the Impacted Product Manager and they are concerned about the potential delay by reallocating their team members for 3 weeks.
You have set up a meeting with the Head of Product, Head of Engineering and Impacted product manager to discuss this and arrive at an outcome. Who will be the approver in this meeting?
SOLUTION: Head of Product

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